Re: Next Migration Official Council-to-Board Recommendation
Von:
robert bauer <nybauer@xxxxxxx>
An:
Alexander Kozhevnikov <mentalisttraceur@xxxxxxx>
Kopie:
board@maemo.org, "council@maemo.org" <council@maemo.org>, Falk Stern <falk@xxxxxxx>
Datum:
2013-02-17 21:39


Hi

Board has decided to pursue hosting with IPHH. This is not a done deal,
but we want to pursue the matter and thank Council for its work. We have
rejected Hertzner and Nemein as options. OSUOSL remains an option if
something becomes undesirablee with IPHH for some unexpected reason. If
council has time, please respond to OSUOSL re technical questions. The
Board notes it has had no direct contact from IPHH, and has authorized and
appointed me to review the hosting contract and execute it if advisable.
Please have Joerg or Falk ask IPHH to contact me about formalities. The
official address of Hildon Foundation is 120 West 10th Street, Erie, PA,
16501, USA.


On Thu, Feb 14, 2013 at 2:08 PM, Alexander Kozhevnikov <
mentalisttraceur@xxxxxxx> wrote:

> Hello Board members,
>
> After considering the current infrastructure/migration situation, and
> the options before us all, we in the Council have decided to recommend
> to the Board the following course of action for the impending
> migration. We realize that the final decision and authority in this
> matter lies with you, of course, and merely propose this course of
> action because it is our belief that this is the best way forward,
> given our understanding of the situation and our options.
>
> The Council believes that the best option out of the ones available to
> us is the one offered by IPHH.
>
> A brief review of what you most likely already know, that lead us to
> this decision:
>
> The costs, to HiFo, are as follows:
> - ~€400 initial setup, including a small hardware upgrade to add
> another ~2TB of storage.
>
Not a problem necessarily, but the 2TB storage should be paid for by
Nokia. Did Council mention the additional 2TB to Nemein or that 1TB was
not sufficient? What, if anything, did Nemein say? Nokia told us they
would provide whatever servers were necessary. What part of the 400 euros
is represented by the 2TB? D


> - No cost for the hosting for the first year.
> - A "couple crates of beer" for Falk and his friends at IPHH that made
> this happen.
> - Give credit to IPHH for their free hosting on the maemo.org website
> -- They are not expecting any banner ads or anything of the sort
> anywhere, in fact, this is just a friendly good-faith requirement,
> without any expectations. The Council recommends mentioning them by
> footnote in maemo.org, and perhaps featuring them prominently on the
> donator/contributor page of the Hildon Foundation website.
> The advantages, to HiFo, are:
> - Falk Stern, who the HiFo Board has already approved as our systems
> operator/administrator, presently lives within brief travel distance
> of the facility where our server would be located.
> - The people making the offer are on friendly terms with Falk, and
> also wish to see Maemo continue.
> - This solution is vastly cheaper than staying with Nemein, cheaper
> for us than Hetzner, and slightly cheaper than OSUOSL. It is more
> practical than either of those options, because of the aforementioned
> fact that with IPHH, our own administrator will have on-site access.
>
OK. We have narrowed our options to two.


> It is also the most feasible, because:
> - Under the current circumstances, while Nemein still formally
> controls the server and all of the Maemo assets, a solution that they
> support/prefer to enact, is extremely beneficial. As far as we know,
> Nemein does not consider Hetzner or OSUOSL to be valid alternatives.
> As such, we may not even have a realistic chance of getting Nemein to
> begin the migration to either of those other solutions before
> 2013-03-01.
>
The Board will do what it thinks is best for Hildon Foundation. Hopefully,
Nemein, will cooperate with whatever decision we make.


>
> That said, we make the following recommendations as far as Board action:
>
> - As soon as possible, send an e-mail to Nemein telling them you have
> no objections to proceeding with shipping the server Nokia donated for
> us from their facilities, to Falk.
>
I will send an email to Nemein authorizing shipment of the hw as soon as
possible, but it will be sent to IPHH rather than Falk.


> -- Since you have already approved Falk as a sysop/administrator, and
> you have significant personal information on him, which should help
> alleviate any accountability concerns you may have.
>
We did not do a background check on Falk and have no personal information
on him, and have put trust in his recommendation by Council.


> -- Furthermore, because our server is just the hardware, and at that,
> hardware still formally owned by Nemein until they transfer ownership
> to us, this server move can be made legally and safely long before
> Nokia signs any agreement to transfer control of the various
> digital/'virtual' infrastructure resources/assets to the Hildon
> Foundation.


Nemein does not own the hardware, but since they are willing to move it
now, it is a moot issue.

-- Eero has clearly stated to us that the server can be shipped to
> Falk at any time, they just need an informal e-mail from a Board
> representative okay-ing the transfer, and even then, not so much
> because they need permission at this time (given that this is still
> their server legally), but because they need to make sure that once
> the time does come to transfer server ownership, they don't have a
> situation where the server was shipped without the Board's being aware
> about it's destination.
>
Because the Foundation owns the hardware, the Board has to approve when and
where it is shipped/located.


> -- We recommend you have Cosimo and Joerg coordinate to initiate the
> shipping from Nemein once Nemein has received Board's e-mail. Joerg is
> willing to do it himself, and can front the shipping costs assuming he
> is eventually reimbursed sometime in the future.
>
The Board's email will tell Nemein that Cosimo and/or Joerg will oversee
the shipment. Reasonable shipping costs incurred by Joerg will be
reimbursed by the Foundation.


>
> - Attempt to arrange for Nemein to transfer the virtual
> resources/assets of the infrastructure onto that server once it has
> been set up, with the understanding/agreement that they, Nemein, are
> still formally in control of those virtual assets until Nokia signs
> them over to you. That way, neither you nor Nemein violate any laws or
> agreements. Since the server is still formally Nemein's until such a
> time as they transfer ownership. Similarly, the virtual assets
> themselves is still merely hosted by Nemein on a remote colocated
> server, and we are still managing those assets only with their
> blessing, as we have been.
>
> OK. Be aware that the contract with Nokia appears to be delayed (on their
side) and this may or may not last past March 01.


> Sincerely,
> Alexander Kozhevnikov
> "Mentalist Traceur"
>








Re: maemo.org hosting and maintenance paid by Nokia
Von:
robert bauer <nybauer@xxxxxxx>
An:
Eero af Heurlin <eero.afheurlin@xxxxxxx>
Kopie:
joerg Reisenweber <joerg@openmoko.org>, board@hildonfoundation.org, Maemo Community Council <council@maemo.org>, Falk Stern <falk@xxxxxxx>
Datum:
2013-02-18 05:25


We have decided to ship the hw. I will forward the shipping address once
we have the hosting paperwork.

In the meantime, it appears that 1TB of storage is insufficient and we need
another 2TB of storage. Can the additional 2TB be included as part of the
hardware donated by Nokia?


On Fri, Feb 15, 2013 at 8:42 AM, robert bauer <nybauer@xxxxxxx> wrote:

> Hi Eero,
>
> Thanks for the message. Please be advised that Nokia has not yet signed
> the contract with the Foundation, but we may proceed nonetheless. The
> Board is meeting on this tomorrow and we'll have an answer for you then.
>
> Rob
>
>
> On Fri, Feb 15, 2013 at 8:08 AM, Eero af Heurlin <
> eero.afheurlin@nemeinxxxx> wrote:
>
>> Hello.
>>
>> We're running out of time with regards to what to do with with the
>> hardware. Joerg has outlined IMO a good plan to get the HW co-located at
>> IPHH for free.
>>
>> So your options are:
>>
>> 1. Greenlight shipping of the HW to IPHH and we'll help Falk & co to
>> migrate services there.
>>
>> 2. Greenlight HW colo in our rack (at cost specified in the quote, due
>> to setup costs we will need 6month contract minimum) and we'll setup a
>> minimal base system so Falk & co can log in and then help them with
>> service migration.
>>
>> 3. Starting in March pay for the hosting of the current
>> VM-infrastructure as per the quotation I sent you.
>>
>> 4. Rent a server from where-ever Falk deems fit and we'll help Falk & co
>> to migrate services there. But you will need to have that server up and
>> running *very* soon or it will be April before anything is migrated.
>>
>> 5. Starting in March shutdown services.
>>
>> As long as the service migration is properly started (our
>> interpretation) before March we can have some leniency with the VM
>> hosting costs. If everything is migrated before 15th of March and we can
>> reuse the resources those VMs currenly use, we can waive the hosting
>> cost for March.
>>
>> If there is no answer before monday 18th of February 0900 Finnish time,
>> we'll suppose option 1 is accepted (since it's by a wide margin the
>> cheapest option for HiFo that will still keep services up and running).
>>
>> /Eero








Fwd: [IPHH #442659] maemo.org
Von:
Falk Stern <falk@xxxxxx>
An:
"board@maemo.org" <board@maemo.org>, robert bauer <nybauer@xxxxxxx>
Kopie:
Maemo Community Council <council@maemo.org>, joerg Reisenweber <joerg@openmoko.org>
Datum:
2013-02-18 13:35


Hi everyone,

these are the details, what IPHH is willing to offer us.

Best regards,

Falk

Begin forwarded message:

> From: Rene Sasse <support@iphhxxxx
> Subject: [IPHH #442659] Re: maemo.org
> Date: 18. Februar 2013 11:08:33 MEZ
> To: falk@xxxxxxx
> Cc: joerg@openmoko.org
>
> Falk,
>
> IPHH offers the following services to Hildon Foundation for one year free of
> charge:
>
> * Colocation/electricity for the following devices:
> - 1 Server (2RU)
> - 1 Switch (1RU)
> * 1 100MBit/s Uplink Port
> * A /27 IPv4 Network
>
> This offer is valid for one year and has to be discussed for renewal after 11
> month.
>
> Legal Contact will be:
>
> Hildon Foundation
> xxx West xxxx Street, Erie, PA, xxxx, USA
>
> Technical Contact will be:
>
> Falk Stern (FS7182-RIPE)
> xxxxx-xxxx-Straße xx, xxxx Bardoxxxx, Germany
> Mobile: +49-160-71x
>
>
> best regards
> Rene
>
> --
> Rene Sasse E-Mail: support@iphhxxxx
> Technical Consultant Tel: +49 (0)40 374xx
> IPHH Internet Port Hamburg GmbH Fax: +49 (0)40 374xx
> Wendenstrasse 408 AG Hamburg, HRB 76071
> D-20537 Hamburg Geschaeftsfuehrung: Axel G. Kroeger--7E94C7404EC25FD69CC85C3653348297










Re: Third server
Von:
robert bauer <nybauer@xxxxxxx>
An:
joerg Reisenweber <joerg@openmoko.org>
Kopie:
Falk Stern <falk@xxxxxxx>, Maemo Community Council <council@maemo.org>, board@hildonfoundation.org
Datum:
2013-02-19 18:11

Please have any shipments go to IPHH, not to Falk personally.








Re: [IPHH #442659] maemo.org
Von:
robert bauer <nybauer@xxxxxxx>
An:
Falk Stern <falk@xxxxxxx>, support@iphhxxxxx
Kopie:
"board@maemo.org" <board@maemo.org>, Maemo Community Council <council@maemo.org>, joerg Reisenweber <joerg@openmoko.org>
Datum:
2013-02-19 18:19

Dear Rene/IPHH,

On behalf of Hildon Foundation, thank you so much for your kind offer to
support our maemo.org project by allowing us to locate our server in your
facility and providing hosting service free of charge. Please send me a
hosting contract in English. We are in the process of itemizing the
hardware and hope to have the complete list by the time we sign the
contract.

Rob

On Mon, Feb 18, 2013 at 7:35 AM, Falk Stern <falk@xxxxxxx> wrote:

> Hi everyone,
>
> these are the details, what IPHH is willing to offer us.
[....truncated....]






Re: Third server
Von:
joerg Reisenweber <joerg@openmoko.org>
An:
robert bauer <nybauer@xxxxxxx>
Kopie:
Falk Stern <falk@xxxxxxx>, Maemo Community Council <council@maemo.org>, board@hildonfoundation.org
Datum:
2013-02-19 18:24

Already done, accordingly ;-)
/j

Am Tuesday 19 February 2013 18:11:16 schrieb robert bauer:
> Please have any shipments go to IPHH, not to Falk personally.










Re: [IPHH #442659] maemo.org
Von:
robert bauer <nybauer@xxxxxxx>
An:
Falk Stern <falk@xxxxxxx>, support@iphhxxxx, joerg Reisenweber <joerg@openmoko.org>
Kopie:
"board@maemo.org" <board@maemo.org>, Maemo Community Council <council@maemo.org>
Datum:
2013-02-20 23:57

Hello,

Unfortunately, I have several time obligations over the next few days and
then a business trip to New York. I don't want to hold things up. It is
important that the hosting contract from IPHH be sent to me as soon as
possible if we are to proceed with IPHH.

Rob

On Tue, Feb 19, 2013 at 12:19 PM, robert bauer <nybauer@xxxxxxx> wrote:

> Dear Rene/IPHH,
>
> On behalf of Hildon Foundation, thank you so much for your kind offer to
[....truncated....]









[IPHH #442659] Re: maemo.org
Von:
Rene Sasse <support@iphhxxxx>
An:
nybauer@xxxxxxx
Kopie:
board@maemo.org, council@maemo.org
Datum:
2013-02-21 09:11

rob,

No worries! There will be no 'real contract'...
We will deliver the requestet services for maemo.org as listed below.

Just give me a short "okay, your offer is fine with me.".

Best regards
Rene

[---signature scrubbed---]
---- Original message ----

> Hello,
>
> Unfortunately, I have several time obligations over the next few days and
[....truncated....]