If I remember correctly, Council meetings happen once a week, and take approximately an hour (or half an hour?). The main thing is to agree on exact time (members are usually in very different timezones).

Chair (one member of Council, selected at first meeting of Council) takes care that all topics are discussed at the meeting (not forgotten), and summarises results of discussion as can be seen here: https://talk.maemo.org/tags.php?tag=meeting+minutes .

Example of a first meeting of just-elected Council: https://talk.maemo.org/showthread.php?t=96728

I am quite surprised that I cannot find any posts by CommunityCouncil on TMO in 2017. Have people forgotten how to do it?.. I can send an HTML template from back when I was a Council chairman, long ago.

I do not visit TMO much (like, once a month or so), but I will try to visit #maemo-meeting more.

Best wishes. Thank you.
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Per aspera ad astra...